How to write a letter of resignation

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How to write a letter of resignation

Although not mandatory, submitting a letter of resignation is a good practice to follow when announcing your departure to your superior. Submitting a properly written resignation letter will allow you to make it official, demonstrate your professional attitude and leave a good impression. The resignation letter should be short and concise. It must include some key information that may be useful to the human resources department. Here are some tips on how to write a letter of resignation.

1) When you write a letter of resignation: get your timing right

The letter of resignation must be submitted at the most convenient time for the departing employee. As soon as you have decided to terminate your employment contract, you can send your letter of resignation to your employer. However, it is not possible to leave the company the same day the letter is sent.

2) Don’t be long

Your resignation letter should be no longer than one page (front only). Avoid including too many details. If you have other information you wish to share with your employer, you can do so at a later date; for example, when you hand-deliver your letter to your supervisor or at your exit interview with the human resources department.

3) When you write a letter of resignation: be polite

When resigning, the key word is diplomacy. Remember, your letter is about formality and good practices, not venting: don’t turn it into a list of complaints. Also, don’t make the mistake of thinking that you will never have to deal with your former colleagues and managers again.

4) Don’t leave them high and dry

In your resignation letter, make it clear that you are willing to train your replacement and prepare your team for your departure. Also, explain that you intend to complete the remaining tasks before you leave and provide important contact information and dates related to your position in writing.

Although it is not mandatory, a letter of resignation is strongly recommended. It leaves a written record of your decision to terminate your permanent contract. This document proves that you have informed your employer about your desire to leave your position. So we strongly recommend practicing how to write a letter of resignation.