How to write a thank-you letter

Knowing how to thank is much more than a basic courtesy. It is, above all, a state of mind; an art of living almost, but also a proof of humility. Here are some tips on how to write a thank-you letter.

1)     When you write a thank-you letter: use your handwriting

Handwritten thank you letters are more suitable, as they show a more personal or emotional approach. You will also avoid copying and pasting, our examples of thank you letters are available to you mainly to help you write yours with your own words. Remember, it is the sincerity of the message that is most important.

2)     Don’t be long

The longer you wait to write, the more difficult it will be to write your thank you letter. You will gradually forget the important details you would like to include.

3)     When you write a thank-you letter: mind your reader

Adapting your speech according to the person or company you are addressing and the reason is essential. You must choose your words carefully according to the recipient and the purpose of your gratitude. Indeed, one does not address an employer after an interview, for a job or an internship, in the same way you would a friend for a birthday gift or an acquaintance for a message of condolence.

4)     Pick good paper

While most thank you letters are sent by email, you can also send a paper letter to stand out and add a more personal touch. If you choose to use paper, you should go to a stationery store and choose a thick, thin paper that is suitable for the thank-you note you are writing. That type of paper, when in contact with the hands of the person receiving the letter, makes a big difference.

“Gratitude is a divine emotion: it fills the heart, but not to bursting; it warms it, but not to fever”, said Charlotte Brontë. When you write a thank you letter, you are not just complying with a social convention. You are also helping humanity to have a little more hope and a little easier coexistence.